Services

H.W. Edwards Company will provide staff from its San Diego office to cover events nationwide. The firm does not charge for travel. All team photographers are based in San Diego. That is the only way we can guarantee quality for the client. As we do not charge for travel, we can compete directly with the local photographer. Yes, our net is much lower, but the product is up to our standards.

There is no overtime charged to the client. There are no additional charges for “split hours”. There are no minimum hours required. We only charge for hours of photo coverage. The quoted fee is all-inclusive. There are no hidden charges.

H.W. Edwards Company will provide photo coverage, post-production work, preparation of CD/DVDs, and a booklet containing thumbnail photos. Again, there are no hidden charges.

H.W. Edwards Company will provide all the required equipment for photo coverage of events. There are no requirements for the client to provide any equipment or support.

The goal of H.W. Edwards Company is to provide its clients with images that capture memories, create loyalty, promote their organization, and leave a positive impression for years to come.

16 Tips To Get The Best Results From Your Event Photographer

1. Assign one contact person for the photographer to work with (exchange cell phone #’s).
2. Explain what you are trying to accomplish with the images.
3. How will you use the images? Will they be used for print media, web sites, etc.?
4. What are the most important shots? Be sure the photographer understands what shots are absolutely necessary!
5. If you want candid shots of attendees, what type of shots are you looking for, or are looking to avoid? Some clients don’t want photos of attendees holding an alcoholic beverage, or smoking, or wearing unprofessional attire. Be specific.
6. Provide an event schedule to the photographer. It should include all the activity you want covered at the evet. For example:
   
   

   Date	Time	Location	Session Name	Room #	Special Instructions
   08/12	08:30-10:00a	Conv. Center	Marketing Tips	12A	Speaker & 6 awards
   08/12	10:30-11:45a	Conv. Center	Product Review	3B	3 speakers & audience
   08/12	12:15-1:30p	Conv. Center	Luncheon	Rotunda	2 speakers & audience

   
   
7. Are there any requirements for “file size” of images?
8. Are there any requirements for aspect ratios, i.e. 4x6, 5x7, 8x10, etc.?
9. Are there any concurrent sessions that would require more than one photographer to cover?
10. If possible, the brighter the room lights are, the better. Lights may be dimmed for PowerPoint presentations or slides, but very low lighting levels make it difficult to get acceptable photographic results.
11. If you have a choice of colors for the tablecloths for banquets/award ceremonies, try to avoid white. The best photographic results are achieved using a colored or a black tablecloth.
12. At plenary sessions (or any major presentation) the background (drapes) behind the speaker on the podium, should be a dark color, either dark blue, dark red, or black to produce the best results.
13. Provide your photographer(s) with credentials that will allow them access to all areas of your event.
14. When possible, photos of award winners should be taken after the ceremony, in addition to the actual event. This gives the photographer the opportunity to set up the shot to give you the best results.
15. If you require “head shots” of specific individuals (new board members, staff, etc.), please let the photographer know well in advance so they can bring the necessary equipment. They may require portable back drops, special lighting, etc.
16. Provide the photographer with a safe and secure site to leave equipment.